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Business Co-ordinator
 
  • $108,419 per annum + 9.5% super
  • Full Time, Fixed Term Role until July 2021
  • Melbourne CBD Location

About the role

The Business Co-ordinator is an integral part of the Dangerous Goods Secretariat Group (DGSG).  The role will be responsible for a range of complex, high level administrative and complex project duties to support the Independent Review of the Dangerous Goods Act 1985 and associated regulations.

The Secretariat Group is responsible for supporting the Independent Reviewer to undertake extensive stakeholder engagement and deliver his final written report with recommendations by mid-2021.The project is high profile and requires the team to maintain high standards in regard to confidentiality. The team is also required to meet all its milestones and deliver a high quality of work.

The Business Co-ordinator will play a crucial role in the day-to-day operation of the Secretariat Group which encompasses a range of matters including, but not limited to, the tracking of deliverables, the development and implementation of processes and procedures to keep the team on track to meeting its milestones, performance analysis and reporting, the management of highly sensitive information and the identification and mitigation of risks.

Key accountabilities include:

  • Manage the design, development and implementation of DGSG high level administrative systems and ensure policies and procedures are in place to maintain appropriate information.
  • Drive appropriate governance and oversight to support activities undertaken by the team, to enable the overall efficiency and effectiveness of the team.
  • Manage records of internal and external communications with key business partners and stakeholders, and provide administration support including the drafting of Ministerial briefs, highly sensitive documentation and correspondence.
  • Manage and provide oversight and mitigation of any risk management activities, internal audits, and other relevant projects.
  • Oversee the development and implementation of project plans and performance reporting
  • Liaise and engage extensively with external providers to deliver for the Independent Reviewer, the DGSG team and the final written report.
  • Develop project reporting materials, presentations and technical reports as required.
  • Obtain information, documents and reports required by the team
  • Monitor the financial performance of the Division and implement finance and procurement systems.
  • Build and maintain internal and external relationships to develop useful networks and influence others to ensure outcomes are delivered within critical timeframes 


Please ensure you take a look at the Position Description provided for additional information on accountabilities for this role.

 

About you

You are an experienced and proactive Coordinator with strong interpersonal skills and the ability to build and manage stakeholder relationships. You have the proven capability to meet strict timelines/deadlines and to self-manage.  Your verbal and written communication skills are highly developed and you pride youself on your high level of accuracy and a keen eye for detail.

More specifically you will have:

  • Ability to clearly scope and identify activities to develop and maintain project plans to schedule and budget.
  • Strong customer service skills and demonstrated experience in supporting projects.
  • Demonstrated high attention to detail skills and ability to create effective administrative systems, policies and processes.
  • Proven ability to directly influence others outside of line management structures using excellent interpersonal and strong communication skills (both verbal and written).
  • Proven ability to work collaboratively with team members and stakeholders to drive shared outcomes.
  • Demonstrated ability to identify, develop, and implement business improvement measures and ability to effect and embed organisational change.
  • Demonstrated ability to liaise at a professional and sensitive level with a diverse internal and external client/stakeholder group.
  • Ability to undertake research and analyse materials.
  • Knowledge of financial systems and business management.
  • Analytical and problem solving skills.
  • Work experience in a similar role, preferably in the government sector with exposure to legislative and regulatory work.
  • Able to use Microsoft Outlook, Excel, PowerPoint and OneNote. 

 

 

What’s next?

Applications close 11pm Friday 25th of September.  To apply please submit your resume and cover letter directly through the APPLY NOW link. There is no requirement to submit a document responding to key selection criteria.

Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and Medical Assessment) as part of the recruitment process.

Candidate screening may take place prior to the advertisement closing, so get your application in.

For further enquiries please contact Ilona Russell at ilona_russell@worksafe.vic.gov.au

 

Working with Us

We pride ourselves on being a great place to work and offer flexibility to facilitate work/life balance. WorkSafe employees enjoy: Discounted Gym & Pool Memberships | WELL Rated Building | Group Training & Yoga Classes | Very active Social Club | Pool & Table Tennis | Sparkling Water | Discounted Prescription Eyewear | Career Opportunities and Working for your Community!

About Us

At WorkSafe our passion for the wellbeing of Victorian workers brings us together. Our people come from a wide range of professions and with no two days ever being the same, diverse thinking comes naturally to us. As we build the WorkSafe of the future we're committed to delivering industry best practice to our people, our customers and the community.
 

Our future 

WorkSafe 2030 will ensure that WorkSafe Victoria remains at the forefront of workplace health and safety, and meets the community’s high expectations in relation to managing the workers’ compensation scheme at a time of rapid workplace change. WorkSafe 2030’s prevention-led approach will save lives and reduce injuries. It will deliver affordable premiums and lower administration costs for employers, freeing up their time and resources.

 

WorkSafe are striving to build a diverse workforce that reflects the Victorian community we serve.

Job Ref: IR000084
Submitted: 11-09-2020
 


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